The division was renamed as the Property Management Division in the University Council Meeting of 5th Oct., 2005, which was later approved by the Ministry of Education on 23rd March, 2007 (MOE letter Tai Kao (2) 0960017803). The renaming was part of the University’s major organizational restructuring scheme which aims at giving more freedom and flexibility in the handling of its land and properties.
The duties of the division include property management, land acquisition and management, building management, consumable supply management, loans of academic garments, accommodation management, space management and housing loans. In other words, the division manages all the properties belonging to the University and its work often includes delivery verification, listing, inventory, transfer, allocation, write-off and tendering, consumable supply management, preparing related statements and so on. These tasks are processed with a computer-based system.
The eight campuses of Cheng-Kung, Sheng-Li, Guang-Fu, Jian-Guo, Zi Qiang, Jing-Ye, Li-Xing, Guei-Ren, An-Nan and Dou-Liou, as well as some of the residence halls, are all managed by this division. In total, the University owns 187.034872 acres of land, 236 buildings (about 815,960 m2). It has also nearly ninety thousand items of property, among which about eighty thousand are non-consumable items.
The management of the University’s properties such as the land, buildings, machineries, and the like, is assigned to different units (e.g. offices, centers, departments and colleges). While the property management division is in charge of inventory and accounting work, each unit will carry out the hands-on management task, especially the user of each property. Each unit should also assign a member of regular staff to handle its property management tasks, and in the case of any change in this member of staff, properties in custody should be inventoried and the unit should notify the division of any developments.
An inventory of property will be conducted in the units each year, and the results of the inventory should be signed and forwarded to the division.
Consumables are also managed by the division, whose work includes purchasing, storing, dispensing and inventorying such supplies. The expenditure on consumables is counted daily, and a “Revenue and Expenditure Report” is also prepared monthly in an electronic form.
In addition, prior to the date of the yearly graduation ceremony, the division will have academic garments ready for the university staff and students to borrow.
Providing a high quality living environment for both staff and students is always the top priority of the University. Currently, there are two single staff residential halls, one special hall for the staff of the Aeronautics and Astronautics Institute, seven halls for the Medical College, five academic-staff-only halls and many others. The management of these residential halls is based on the NCKU Regulations for Property Management and other relevant regulations. As a rule, returning scholars from foreign countries are entitled to use the hall of residence for two years.
The Campus Geographic Information Management System utilizes GIS technology to assist with the management of campus facilities and university properties. Starting from 2006, a project was carried out to implement the Campus Geographic Information Management System. By the end of 2007, two subsystems, campus space management and the construction and maintenance system, had been completed. Integrated with the campus 3D tour system, classroom scheduling system, accommodation assigning and renting system, conference hall leasing system, hostel leasing system, and environmental protection and safety management system, the two subsystems are currently available online to provide services to users.
Apart from providing the above services, the strategic development of the division is to create more profit for the University. Business models like BOT, ROT, OT and others will be used.